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Oversight and Support for Property Managers

Property managers can find forms and resources needed for compliance and reporting including

Property Management

Inspections and Monitoring

Project Based Section 8 and 811 PRA Contracts




The Minnesota Housing TRACS Data Analyst works with Project Based Section 8 Owner/Agents to approve payment of the monthly Housing Assistance Payment (HAP) Voucher. The TRACS Data Analyst role is to verify current accurate assistance is being paid on the monthly HAP Voucher, in order to maximize HUD’s housing resources, assuring maximum participation in HUD’s housing programs by as many eligible families as possible. Learn more about TRACS and Special Claims.

Reporting Tools: Budgets & Operating Reports

Reporting Tools: Budgets & Operating Reports


Operating Reports

Reporting Systems

Reporting Systems

Property Online Reporting Tool (PORT)

The Property Online Reporting Tool (PORT) was developed by Minnesota Housing for compliance reporting and monitoring of Housing Tax Credits, HOME, National Housing Trust Fund and deferred loan programs.

PORT XML Uploader - Information for Software Providers:

The PORT XML Uploader XSD and schema requirements are linked below. Port Users: Refer to Chapter 11 of the PORT User Guide for more information.

Secure Upload Tool

This tool allows organizations to securely upload and download documentation to:
    Compliance team: For owners and managers to submit documents containing private data, including scanned tenant files. You must include the D number, property name and the name of the assigned Compliance Officer in the subject line.

    HAP Team: For utility allowance data for baseline creation during a funding or contract renewal.
    PBCA Housing Technician: For Section 8 Project Based properties in our PBCA portfolio working through a management agent change or banking information updates
    PBCA MOR team: For owners and managers to submit Management and Occupancy Review (MOR) and EIV documents. Include the property name and the name of the assigned housing management officer (HMO) in the subject line.
    TRACS team
    : For management companies and owners to submit Voucher detail.
    NOTE: Special Claims packets are submitted via the Multifamily Customer Portal.

Minnesota Housing must receive all operating reports, audits and budget reporting information and documentation through a account. Management companies are invited to a specific folder in order to submit their information securely and privately.

The Access Request Form is sent to the owner when a development is required to submit either Operating Reports, Audits and/or Budgets only. Only those properties will be invited to submit documents through

Submission Instructions login

Insurance Claims

Insurance Claims

Report of Casualty Loss

  • Report of Casualty Loss - Submit this form following any casualty loss (including units out of service for more than one rental period) for all properties financed by Minnesota Housing.


Compliance and Monitoring General Training Tutorial

Compliance and Monitoring General Training - This tutorial covers basic information that all owners receiving a Minnesota Housing deferred loan should know, including general information pertaining to deferred loans, an overview of the teams within asset management, and where to find specific compliance required items on the website.
Training Tutorial (46:29)| Slides [PDF]


Other Training Opportunities

The following list of trainers is not exhaustive, and Minnesota Housing does not endorse or sponsor any training company.

Contact Our Teams

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Asset Management TeamMoreLess

Asset Management Team

Asset managers are responsible for the physical, financial and operational oversight of our affordable multifamily rental housing. They work with property owners, property managers, service providers and other funding partners.

Multifamily Portfolio Manager

Compliance TeamMoreLess

Compliance Teams

Compliance officers are responsible for monitoring properties that receive Agency deferred loans, section 42 low-income housing tax credits and certain federal funding sources, such as HOME and National Housing Trust. They coordinate with Asset Management and PBCA staff on property inspections.

If you have compliance or monitoring questions or need information on Housing Tax Credits, HOME or other Minnesota Housing deferred loan programs, check PORT for the compliance officer assigned to each property.

Multifamily Compliance Manager

Project-Based Section 8 and 811 Project Rental Assistance (PRA) Monitoring TeamMoreLess

Project-Based Section 8 and 811 Project Rental Assistance (PRA) Monitoring Team

The Project Based Contract Administration (PBCA) Housing Management Officer collaborates with local HUD field office staff to help ensure that management practices, occupancy, physical conditions, and compliance with HUD and fair housing regulations are upheld.

The Housing Assistance Payment (HAP) Contract Officer works with Owners and Management Agents of Section 8 properties to process Initial and Subsequent Contract Renewals, annual funding renewals, budget based rent adjustments, AAF rent adjustments and special rent adjustments.

The TRACS Data Analyst works with Project Based Section 8 Owner/Agents to approve payment of the monthly Housing Assistance Payment (HAP) Voucher. The TRACS Data Analyst reviews and approves Special Claims and Repayment Agreements as well as assists Owner/Agents on correction of TRACS errors and EIV discrepancies.

Federal Rental Assistance Programs

Manager, Federal Rental Assistance Programs

Housing Management

Housing Management Officer Contacts

Tracy Wetzel

Housing Management Officers

HAP Contract

HAP Officer Contacts

Annie Johnson

HAP Officers


TRACS Contacts

Cassie Gordon

TRACS Data Analysts