Housing Trust Fund Program Rental Assistance

• Verification of Employment
• Verification of Social Security Income
• Verification of Public Assistance
• Verification of Zero Income
• Verification of Assets

• HPH Eligibility Confirmation Form (example HMIS report)
  This is a report that is run from HMIS. Refer to pages 27-28 in the HMIS LTH User Guide for detailed instructions on locating and pulling the HPH Eligibility Confirmation Form. For additional help, view this video with instructions.
• HPH Eligibility Confirmation Form for Households not in HMIS

For more information, refer to the HPH Eligibility Change Information and FAQs and the training slides.

• Long Term Homeless Verification Form
• Episode of Homelessness Verification Form

• 2021-2023 Timeline
• 2021-2023 Annual Progress Report - Half way through the biennium
• 2021-2023 Final Progress Report - End of biennium final report
• Certificate of Participation
• EFT Minnesota Management and Budget Form
• Government Data Practices Act Disclosure Statement
• Government Data Practices Act Disclosure Statement Instructions
• Request for Payment Standard Waiver
• Termination Notice

• Request for Lease Approval
• Tenant-based Rental Subsidy Contract
• Tenant-based Lease Addendum
• Sponsor-based Rental Subsidy Contract
• Sponsor-based Lease Addendum
• Amendment to the Lease Addendum

• HUD Housing Quality Standards - HUD Regulations, including Housing Quality Standards
• Housing Quality Standards Inspection Form
• Housing Quality Standards Signature Page

Items listed below are to be created to meet your specific program criteria.

• Program Policies and Procedures including:
  • Tenant selection process
  • Waiting List Procedures
  • Transition plan goals
  • Annual income and interim re-certification processes
  • Unit inspection procedures
  • Security Deposit Policy
  • Termination process
  • Program Application Form
  • Tenant Letter of Understanding Form
  • Property Inspection Form
  • Lead Paint Information Sheet and Brochure

Housing Trust Fund (HTF) Rental Assistance - Site-based and Tenant-based programs.

The draw request workbook is secured with a password that must be entered each time the workbook is opened. This added security measure will protect confidential participant data when sent via Secure Upload Tool. Before attempting to open or download this file, you must request the password by sending an e-mail to any of the Rental Assistance staff members at Minnesota Housing. The draw request is submitted monthly by Administrators and due by the 15^th of each month.

• Draw Request Form - Rental Assistance Payment Request Workbook (xls format)
• Rental Assistance Secure Upload Tool and Secure Upload Instructions

Downloading the Draw Request Form (15:54) - How to download the draw request form; how to import data from a previous workbook; how to save and submit for reimbursement and program compliance. Notes

Part I: Draw Request Form Functionality (16:05) - PART ONE outlines features of the draw request form, various functions and calculations. Notes

Part II: Draw Request Form Functionality; Monthly Log (16:52) - PART TWO focuses on the ‘MONTHLY LOG’ tab of the workbook; automated calculations and formulas; rounding, prorating and how to report suspensions and terminations. Notes

Certifications and Name Changes (18:29) - Details the differences between annuals, interims, unit transfers, suspensions; terminations; how to report late certifications; head of household and name changes. Notes

Housing Related Expenses, Excess Utility Fees and Adjustments (11:56) - Outlines housing related expenses; excess utility expenses and adjustments. Notes