Owner’s Certification of Compliance with Utility Submetering and Billing
Last Updated: April 2026
"Submeter" means a meter that (1) is owned or installed by the owner or by a third-party billing agent or other agent of the owner, and (2) measures utility service consumed solely within an individual dwelling unit in the shared-metered residential building.
Complete a separate certification form for each submetered utility.
Applicability
This certification is required when a utility is sub-metered and residents pay the Owner, the Owner’s agent, or another third party for the utility, and the payment is in addition to gross rent.
Property Information
Property Name:      
Property Development Number: D     
Property City:      
Property Owner Name (Owner):      
Utility Type (gas, electric, water, other): ; if other, specify:      
Billing Company Name (Billing Company):      
Owner Certification
Owner hereby certifies that, as of       (date the below requirements were met), the submetering and utility billing for the above-identified utility type at the above property meets federal requirements under Code of Federal Regulations, title 26, section 1.42-10, as amended, Minnesota state requirements under Minnesota Statute 216B.022-216B.024 and 504B.216, as amended, and any successor legislation or regulations. Owner additionally certifies the following are true and correct as to the property’s submeters and billing by the Billing Company:
1.	The utility is purchased from or through a local utility company by the Owner or its agent or other party acting on behalf of the Owner.
2.	Residents are billed for and pay the Owner or its agent or other party acting on behalf of the Owner for the unit’s consumption of the utility.
3.	The billed amount reflects the unit’s actual consumption of the utility and does not include utility consumption by other parts of the building or property.
4.	The utility rate charged to residents of a unit does not exceed the rate incurred by the Owner for the utility.
5.	Fixed charges by the utility company for the building (primary meter fees, city franchise fees, etc.) are divided equally among the total units (including any units used for office, site/employee purposes) in each building based on the fixed charges on the Owner’s utility company bill for the primary meter(s) affixed to the respective building, less the pro rata charges for additional buildings or non-unit spaces included on the primary meter.
6.	Variable rate charges from the utility supplier such as on/off peak, time of day, etc., are calculated on a per unit basis based on actual consumption for the unit.
7.	Any credits or adjustments received by Owner on the bill from the utility provider are divided equally among the total number of units in the building including any units used for office, on-site/employee purposes, after deducting a pro rata amount for additional buildings or non-unit spaces included on the primary meter.
8.	State and local taxes are applied using the same formula for fixed charges. No such taxes are charged to a resident for any month that the tax is not charged to the Owner by the utility company.
9.	Estimates are not used for resident billing when submeters are non-functional and unable to measure actual usage for the unit.
10.	If a resident moves out prior to the end of the billing period, any estimated billing is reconciled such that any overage is refunded to the resident.
11.	Resident leases contain an accurate description that the resident is responsible for paying the above utility, the frequency of billing, who will conduct the billing, and all disclosures, notices, and other provisions required by state law, including any penalties or late fees.
12.	Billing Company does not charge an administrative fee that exceeds the amount allowed under 26 C.F.R. 1.42-10, Minn. Stat. 216B.022-216B.024 and 504B.216, and any successor legislation or regulations.
13.	This certification is supported by a copy of a recent utility bill from the utility supplier for one or more building’s primary meter(s), a copy of a bill from the Billing Company to a resident for the same building and billing period, and a detailed description of how the charges on the resident bill were calculated.

Owner Signature
I am an authorized signor for the above-named Owner.
     	     
Print Signor’s Name	Title
     	     
Authorized Signature	Date
Billing Company Acknowledgement
Billing Company acknowledges that it conducts resident billing for the property in accordance with the certification statements above.
     	     
Print Signor’s Name	Title
     	     
Authorized Signature	Date