This form is to be completed by multifamily property owners who wish to designate or change an Owner’s Account Administrator for the purpose of reporting in Minnesota Housing’s Property Online Reporting Tool (PORT).

Check one: 	 Initial Designation     Change
Property: 
Name	     	MHFA Dev ID	D     	
Address	     	City & Zip	     	

Property Owner: 
Owner Contact	     	
Legal Name of Property Owner (Name of Owner/Borrower on MN Housing’s mortgage or tax credit documents)	     	
Address, City, State, Zip	     	
Phone:      	Email:       	Fax:       	
 (Owner e-mail address required) 

I       (print name of person signing this form), declare that I am authorized by the above Property Owner’s organizational or other legal documents to sign documents on behalf of such entity and to make this Owner’s Account Administrator designation.  By making this designation I entrust the Owner’s Account Administrator to assign and control access rights to the property and household information in PORT and to allow access only to those select individuals who are responsible for entering information required by Minnesota Housing. I entrust the Owner’s Account Administrator to establish and maintain security policy and procedures to grant and disallow access rights and to comply with the procedures specified by Minnesota Housing related to electronic reporting. I understand that all information submitted in PORT is deemed by Minnesota Housing to be submitted by the Property Owner, regardless of whether information was actually entered in PORT by the Owner’s Account Administrator, an authorized property management employee or independent, third-party contractor.  

I understand that the Owner’s Account Administrator must be a related party of the Property Owner.  I designate the following Owner’s Account Administrator and Contact Person for the above-identified property effective on       (enter the Effective Date of the designation):

Name of Owner’s Account Administrator:	     	
Name of OAA Contact Person:	     	
Contact Person’s Title or Role in Organization:	     	
Address, City, State, Zip:	     	
Email:      	Phone:      	Fax:      	
(All information is required)

A copy of the organizational document that demonstrates the relationship of the above OAA to the Property Owner must be attached to this form.

Signature

     
By:

     
Date

Sample owner structure and assigned OAA:

ABC Company, LLC is a partner in five different limited partnerships that own five properties.  It wishes to designate an OAA so that it can view and report on its portfolio of five properties without using separate usernames and passwords.  The five limited partnerships submit a Designation of Owner’s Account Administrator form requesting that ABC Company, LLC, and Mary Smith who is a member of the LLC as the OAA Contact to be the assigned OAA.  Minnesota Housing issues one username and password to Mary Smith of ABC Company, LLC, as assigned OAA for all five properties.  When Mary Smith logs into PORT, she will be able to access all five authorized properties.