TRACS Housing Assistance Payment (HAP) Vouchers and Special Claims

The Minnesota Housing TRACS Data Analyst works with Project Based Section 8 Owner/Agents in approval of payment of the monthly Housing Assistance Payment (HAP) Voucher.  The role of the TRACS Data Analyst is to verify current accurate assistance is being paid on the monthly HAP Voucher, in order to maximize HUD’s housing resources, thereby assuring maximum participation in HUD’s housing programs by as many eligible families as possible.

Owner/Agents submit tenant and HAP Voucher data via iMAX by the 10th of each month. Upon receipt of correct, error free TRACS files the TRACS Data Analyst approves the monthly HAP voucher for submission to HUD with payment made on the first of the following month.  

Special Claims are submitted and processed throughout the month. Each special claim is date stamped upon receipt by Minnesota Housing. Minnesota Housing has 30 days from the date of receipt to review and approve, adjust or deny the special claim.

The components for TRACS Data Analyst review and approval include

  • TRACS submissions and responses
  • Assisting Owners/Agents with TRACS error corrections
  • Repayment agreements
  • Special Claims
    1. Vacancy Claims
    2. Unpaid Rent / Damage Claims
  • EIV  Non-Income Discrepancies

To further assist Owner/Agents in accurate and timely HAP Voucher payments, Minnesota Housing makes available the following resources:

Special Claims

Guidance and Training:


General Resources